Promotion & Tenure
The College P&T policy is posted at https://policy.ku.edu/CLAS/promotion-tenure.
2020–21 application cycle, College instructions for preparation and submission of dossiers
posted September 10, 2020, by Ben Eggleston, Associate Dean for Administrative Affairs
The application forms for the promotion & tenure process, as well as the primary, authoritative instructions for that process, are posted on the “Promotion & Tenure” page at KU’s central Faculty Development website: http://facultydevelopment.ku.edu/promotionandtenure. The following instructions are specific to the College of Liberal Arts & Sciences. There are no major changes from last year’s instructions.
- The candidate (the faculty member applying for promotion and/or tenure) should provide the required files to the candidate’s department (or primary unit, for faculty members with joint appointments) in accordance with the department’s procedure for evaluating promotion & tenure applications.
- The department should complete the steps of the initial-level evaluation, including completion of the several documents associated with that evaluation process.
- The department chair or other department officer should verify that the electronic files of the dossier (both the candidate-produced files and the department-produced files) are organized in the folder structure specified in the instructions shown on p. 2 of the Initial Review Checklist posted at the Faculty Development website mentioned above. Because the College Committee on Appointments, Promotion and Tenure will be conducting its work remotely, it is not anticipated that non-electronic elements of candidates’ dossiers, such as physical copies of books, can be accommdated.
- The files should be copied to a secure cloud-storage service such as KU’s One Drive for Business service.
- The department chair or other department officer should submit the files to the College Dean’s Office.
- The deadline for submission is 12 noon on Thursday, October 8.
- A link to the files on the cloud-storage site should be emailed to Jill Mignacca at email@example.com.
- In years prior, some instructions stated that files should be emailed to firstname.lastname@example.org. This email account will not be used in this process.
- Applications will be evaluated by the College Committee on Appointments, Promotion and Tenure (http://collegedean.ku.edu/resources/governance/ccapt).
- CCAPT is scheduled to meet on November 11, 12, and 13. It is anticipated that candidates who will receive a Request for Information (RFI) will be notified of that fact on November 13. It is anticipated that CCAPT will have the RFIs written and sent by November 20.
Questions may be directed to:
- Ben Eggleston, Associate Dean for Administrative Affairs – email@example.com
- Jill Mignacca, Administrative Affairs Coordinator – firstname.lastname@example.org
2020–21 application cycle, College dossier submission deadline
posted June 23, 2020, by Ben Eggleston, Associate Dean for Administrative Affairs
The deadline for the submission of P&T dossiers to the Dean’s Office, including completed initial-level evaluations, is Thursday, October 8, 2020, at 12 noon. One week later – October 15 at 12 noon – is the deadline for the submission to the Dean’s Office of a “Candidate Response to Negative Recommendation or Marginal/Poor Evaluation from the Initial (Unit) Review Committee.” Further details of the submission process will be provided at this webpage by September 15.
2020–21 application cycle, College instructions for external evaluation letters
February 11, 2020
The information given below about external evaluation letters should be noted by department chairs and the following three groups of faculty members:
- pre-tenure faculty members who are required to be evaluated for P&T in the 2020–21 academic year (Their department chairs will be notified of this status by March 1.)
- pre-tenure faculty members who may wish to be evaluated for P&T in the 2020–21 academic year even though that is earlier than their mandatory year (i.e., they wish to “go up early”)
- associate professors who may wish to be evaluated for promotion to full professor in the 2020–21 academic year (There is no mandatory year for being evaluated for promotion to full professor.)
For any faculty member in any of these three groups, the department chair should soon begin the process of identifying potential external evaluators. The following documents govern this process:
- Faculty Senate Rules and Regulations (https://policy.ku.edu/governance/FSRR), section 126.96.36.199
- Faculty Development P&T website (http://facultydevelopment.ku.edu/pt-general-information), document called "External Evaluation Guidelines for P&T Review"
- “Promotion and Tenure Procedures for the College of Liberal Arts & Sciences” (http://policy.ku.edu/CLAS/promotion-tenure), specifically section III, “Preparation of Unit Recommendations”; then see part B, “Process for Obtaining Evaluation Letters from External Reviewers”
Please note that step 2 of the “Process for Obtaining Evaluation Letters from External Reviewers” states that proposed lists of external evaluators must be submitted to the Dean’s Office for approval, must be submitted by April 15, and may be submitted early. The proposed lists should be submitted to Associate Dean for Administrative Affairs Ben Eggleston at email@example.com, and early submission is encouraged.
- note added May 8, 2020, by Ben Eggleston: Since yesterday’s open meeting about the P&T process, I’ve been asked whether lists of proposed external evaluators can still be submitted even though the April 15 deadline has passed. The answer is yes. The April 15 deadline is meant to guide departments toward good practice, but departments may submit lists after that date rather than force promotable faculty members to wait until next year.
When asking the candidate to list potential reviewers, the department chair should ask the candidate to closely review the section of the College P&T policy called “Requirements and Exceptions for External Reviewers” – specifically, the section pertaining to conflicts of interest – and should ask the candidate to state the nature of their relationship (if any) with each proposed reviewer on the list that they submit. Similarly, when constructing the department’s list of proposed reviewers, the department chair should also review those conflict-of-interest requirements and state the nature of the relationship (if any) between the candidate and each proposed reviewer, insofar as any relationship may be known to the department chair or other faculty members involved in this process, without consulting the candidate.
After proposed lists are approved and when department chairs are soliciting external evaluation letters and agreeing on deadlines with the writers of those letters, they should bear in mind that the deadline for the submission of P&T dossiers to the Dean’s Office, including completed initial-level evaluations, is likely to be on or near October 8, 2020. Therefore, late-summer deadlines for external evaluation letters may be advisable.
2019–20 application cycle, update regarding Requests for Information and notifications to all candidates
November 17, 2019
The College Committee on Appointments, Promotion and Tenure met yesterday. Today, any promotion and tenure candidates that will receive Requests for Information (formerly called "check-backs") were contacted with information about the RFI process.
Over the coming weeks, the committee will be awaiting the responses to the RFIs, and will be finalizing its evaluations of all P&T candidates. It is anticipated that the required summaries of the committee’s evaluations of all candidates will be sent to all candidates in late December.
2020–21 application cycle, Provost’s Office open meeting
November 2, 2019
The Provost’s Office has announced that its university-wide open meeting for the 2020–21 P&T process is scheduled for Thursday, May 7, 2020, at 3 p.m., in the Big 12 Room in the Kansas Union.
revised CLAS policy
May 3, 2019
A revised College policy on promotion and tenure was posted in the Policy Library today. There are four main differences between this version of the policy and the previous one:
- This version has a new “request for information” procedure for the College Committee on Appointments, Promotion and Tenure. This is found in section III.H.2, “Intermediate Review Level.” The purpose of this procedure is to provide more guidance for CCAPT about requesting additional information, and for candidates and departments about replying to such requests.
- The name has changed from “Statement of Promotion and Tenure for the College of Liberal Arts & Sciences” to “Promotion and Tenure Procedures for the College of Liberal Arts & Sciences.”
- The URL has changed from http://policy.ku.edu/CLAS/promotion-tenure-statement to https://policy.ku.edu/CLAS/promotion-tenure. (For convenience, it is planned that the old URL will remain active through the end of July.)
- The format has changed from a PDF file to web text.