Promotion & Tenure
The College P&T policy is posted at https://policy.ku.edu/CLAS/promotion-tenure.
2020–21 application cycle, College instructions for external evaluation letters
February 11, 2020
The information given below about external evaluation letters should be noted by department chairs and the following three groups of faculty members:
- pre-tenure faculty members who are required to be evaluated for P&T in the 2020–21 academic year (Their department chairs will be notified of this status by March 1.)
- pre-tenure faculty members who may wish to be evaluated for P&T in the 2020–21 academic year even though that is earlier than their mandatory year (i.e., they wish to “go up early”)
- associate professors who may wish to be evaluated for promotion to full professor in the 2020–21 academic year (There is no mandatory year for being evaluated for promotion to full professor.)
For any faculty member in any of these three groups, the department chair should soon begin the process of identifying potential external evaluators. The following documents govern this process:
- Faculty Senate Rules and Regulations (https://policy.ku.edu/governance/FSRR), section 220.127.116.11
- Faculty Development P&T website (http://facultydevelopment.ku.edu/pt-general-information), document called "External Evaluation Guidelines for P&T Review"
- “Promotion and Tenure Procedures for the College of Liberal Arts & Sciences” (http://policy.ku.edu/CLAS/promotion-tenure), specifically section III, “Preparation of Unit Recommendations”; then see part B, “Process for Obtaining Evaluation Letters from External Reviewers”
Please note that step 2 of the “Process for Obtaining Evaluation Letters from External Reviewers” states that proposed lists of external evaluators must be submitted to the Dean’s Office for approval, must be submitted by April 15, and may be submitted early. The proposed lists should be submitted to Associate Dean for Administrative Affairs Ben Eggleston at email@example.com, and early submission is encouraged.
When asking the candidate to list potential reviewers, the department chair should ask the candidate to closely review the section of the College P&T policy called “Requirements and Exceptions for External Reviewers” – specifically, the section pertaining to conflicts of interest – and should ask the candidate to state the nature of their relationship (if any) with each proposed reviewer on the list that they submit. Similarly, when constructing the department’s list of proposed reviewers, the department chair should also review those conflict-of-interest requirements and state the nature of the relationship (if any) between the candidate and each proposed reviewer, insofar as any relationship may be known to the department chair or other faculty members involved in this process, without consulting the candidate.
After proposed lists are approved and when department chairs are soliciting external evaluation letters and agreeing on deadlines with the writers of those letters, they should bear in mind that the deadline for the submission of P&T dossiers to the Dean’s Office, including completed initial-level evaluations, is likely to be on or near October 8, 2020. Therefore, late-summer deadlines for external evaluation letters may be advisable.
2019–20 application cycle, update regarding Requests for Information and notifications to all candidates
November 17, 2019
The College Committee on Appointments, Promotion and Tenure met yesterday. Today, any promotion and tenure candidates that will receive Requests for Information (formerly called "check-backs") were contacted with information about the RFI process.
Over the coming weeks, the committee will be awaiting the responses to the RFIs, and will be finalizing its evaluations of all P&T candidates. It is anticipated that the required summaries of the committee’s evaluations of all candidates will be sent to all candidates in late December.
2020–21 application cycle, Provost’s Office open meeting
November 2, 2019
The Provost’s Office has announced that its university-wide open meeting for the 2020–21 P&T process is scheduled for Thursday, May 7, 2020, at 3 p.m., in the Big 12 Room in the Kansas Union.
2019–20 application cycle, College instructions for preparation and submission of dossiers
September 19, 2019
The application forms for the promotion & tenure process, as well as the primary, authoritative instructions for that process, are posted on the “Promotion & Tenure” page at KU’s central Faculty Development website: http://facultydevelopment.ku.edu/promotionandtenure. The following instructions are specific to the College of Liberal Arts & Sciences. There are no major changes from last year’s instructions.
- The candidate (the faculty member applying for promotion and/or tenure) should provide the required files to the candidate’s department (or primary unit, for faculty members with joint appointments) in accordance with the department’s procedure for evaluating promotion & tenure applications.
- The department should complete the steps of the initial-level evaluation, including completion of the several documents associated with that evaluation process.
- The department chair or other department officer should verify that the electronic files of the dossier (both the candidate-produced files and the department-produced files) are organized in the folder structure specified in the instructions posted at the Faculty Development website mentioned above.
- Those files should then be copied to a flash drive that is labeled with the candidate’s name, using a sticker, tag, or other item that will remain securely attached during and after continued use of the drive. (If a department has two or more candidates, the same flash drive may be used for all of that department’s dossiers.) The dossier may also include physical materials such as books.
- The department chair or other department officer should submit the flash drive (and any physical materials such as books) to the College Dean’s Office.
- The deadline for submission is 12 noon on Monday, October 14.
- To schedule a time for submission, the department chair or other department officer should email Jill Mignacca at firstname.lastname@example.org at least a day or two in advance. Jill will be available to accept submissions on October 9, 10, 11, and 14.
- In years prior, some instructions stated that files should be emailed to email@example.com. This email account will not be used in this process.
- After the files of the candidate’s dossier are transferred to the cloud service being used for the promotion & tenure process this year, the department chair or other department officer will be notified to retrieve the flash drive.
- Applications will be evaluated by the College Committee on Appointments, Promotion and Tenure (http://collegedean.ku.edu/resources/governance/ccapt).
Questions may be directed to:
- Ben Eggleston, Associate Dean for Administrative Affairs – firstname.lastname@example.org
- Jill Mignacca, Administrative Affairs Coordinator – email@example.com
dossier submission deadline
June 3, 2019
The deadline for the submission of P&T dossiers to the Dean’s Office, including completed initial-level evaluations, is Monday, October 14, 2019, at 12 noon. One week later – October 21 at 12 noon – is the deadline for the submission to the Dean’s Office of a “Candidate Response to Negative Recommendation or Marginal/Poor Evaluation from the Initial (Unit) Review Committee.”
- Monday, October 14, is part of fall break. For those department chairs or other department officers who may wish to submit their materials sooner, Jill Mignacca (firstname.lastname@example.org) will be available to receive dossiers during the week of October 7.
- note added June 26, 2019: Jill will be out of the office October 7–8, but will be available to receive dossiers October 9–11, as well as the morning of the 14th.
- Further details of the submission process will be provided at a later date.
revised CLAS policy
May 3, 2019
A revised College policy on promotion and tenure was posted in the Policy Library today. There are four main differences between this version of the policy and the previous one:
- This version has a new “request for information” procedure for the College Committee on Appointments, Promotion and Tenure. This is found in section III.H.2, “Intermediate Review Level.” The purpose of this procedure is to provide more guidance for CCAPT about requesting additional information, and for candidates and departments about replying to such requests.
- The name has changed from “Statement of Promotion and Tenure for the College of Liberal Arts & Sciences” to “Promotion and Tenure Procedures for the College of Liberal Arts & Sciences.”
- The URL has changed from http://policy.ku.edu/CLAS/promotion-tenure-statement to https://policy.ku.edu/CLAS/promotion-tenure. (For convenience, it is planned that the old URL will remain active through the end of July.)
- The format has changed from a PDF file to web text.